Recognized student groups receive budget allocations from the Student Representatives (for student organizations) or OSA (for projects and competition groups) in the summer for the following academic year. This YLS general allocation funding is to support student group activities for the July 1 - June 30 fiscal year and does not roll over from year to year. Any outstanding bills are billed to the following year's budget, and all errors in billing or accounting are irrevocable once the fiscal year has closed. Student groups that overspend beyond their available funds will have the difference deducted from their General Allocation budget in the following fiscal year and this infraction may affect the organization's status and future funding eligibility. General allocation spending has some restrictions, which can be reviewed on the "Policies" section of this page.
Recognized student groups may also choose to fundraise, and funds raised independently by student groups are routed to the group's discretionary fund. These discretionary funds roll over from year to year. Recognized student groups are an entity of Yale University. Therefore all gifts made to a student group are actually made to the University and they are subject to a 12% assessment fee. This is imposed by the University to cover accounting, tax reporting, and other stewardship costs. This is not a YLS charge.
PCards (Purchasing Cards)
OSA encourages students to plan spending in advance of making a purchase. Please allow enough time to secure spending approval through the Student Group Purchase Request form or the Student Funding Request form before scheduling an appointment to use an OSA PCard. Use of Yale's departmental credit card alleviates the financial burden on students who would otherwise make purchases from personal funds and seek reimbursement. Details outlined below.
Student Group Purchase Request form
Fillable pdf that each student group member needs to submit to their designated Budget Officer(s) for approval when requesting to make a purchase using student group funds. This form includes purpose/memo, amounts, and appropriate documentation. If a student group would like to split a payment with other student group(s), all budget officers for the student groups need to sign the Student Group Purchase Request form.
Yale Connect Student Funding Request form
Yale Connect form that covers the full scope of OSA-connected funding sources (OMR, ZOR/DP, Student Competitions, etc) so OSA can explore many possible funding sources to best support students. The Student Funding Request form will be reviewed on a monthly basis by the appropriate committee connected to the most relevant funding source(s) for each request.