*Note: The ability to travel is based on whether whether Yale University permits travel across all Yale institutions
Travelers are expected to book the lowest available economy class airfare consistent with business requirements.
Law Students who have taken and passed the Driver Safety Awareness program are covered by Yale's insurance for LDW (Loss Damage Waiver) and SLP/SLI (Supplemental Liability Protection / Supplemental Liability Insurance). Students who have not taken the driver's class should purchase LDW and SLP/SLI of $1,000,000. PAE / PAI / PAC / PEC / PEP (Personal Accident or Effects / Personal Accident Insurance) is to cover medical costs and is NOT reimbursable by Yale
• Domestic Rentals: Decline (do not purchase) all additional insurance for any rental in the continental United States. Additional insurance will not be reimbursed.
• Passenger Vans: Yale does not permit the rental of 12 and 15 passenger vans because of the possibility of serious accidents and injury to passengers. The Office of Risk Management will not extend Yale’s insurance to these vehicles.
Refer to the Yale Travel Management website for more details regarding air and rail travel, rental car options and insurance policies at https://your.yale.edu/administrative-services/travel-relocation-fleet/yale-travel-management
Travelers should choose a reasonably priced hotel
Individual Meals (meals while traveling)
Travelers will be reimbursed for reasonable, actual meal expenses. As a guideline, actual meal expenses should not be greater than the per diem allowance set by the federal government for the city visited.
The reimbursable per person maximum is $100. The Controller's Office must approve, in advance, any expense greater than $100 per person and will only do so under extraordinary circumstances. Business meals above $100 per person that the Controller’s Office does not approve will be considered a personal expenseand will not be reimbursed.
Refer to Yale University Policy 3302 Business Meals, Entertainment and Other Social Events at https://your.yale.edu/policies-procedures/policies/3302-business-meals-entertainment-and-other-social-events