YLS student organization must comply with the University's Equal Opportunity Statement. All YLS student organizations must be open to all YLS students.
The membership of a YLS student organization may include other students at Yale University so long as there is a simple majority of YLS students. Other individuals may be included in the activities and events of the organization at the invitation of its members, but are not considered official members of the organization and cannot hold officer positions.
As a not for profit, Yale University is subject to a number of regulations to ensure that we do not compromise Yale's tax status.
In order to facilitate information transfer and monitoring expenses, each recognized student organization must designate a contact person and budget officer/treasurer.
The contact person's name and e-mail address will be circulated to members of the YLS community. This individual should be comfortable fielding questions from the YLS community about their organization and activities.
The Budget Officer is responsible for ensuring all of the organization's members follow the procedures in this handbook. The Budget Officer will need to keep track of the group's expenses during the academic year so that the group stays within budget.
The Budget Officer will be responsible for monitoring their student group's Accounting Book in YaleConnect. If there is any incorrect charge to the group's account, the budget officer should promptly notify OSA.
If your Budget Officer also manages fundraising and gifts to their student group, the Budget Officer will be responsible for notifying OSA of the firm donations that the student group is anticipating on receiving for the year.
Student Leadership Training
At least one board member of all recognized student organizations must attend our fall leadership training.
For the 2021-22 school year: Student leadership trainings will be held virtually, and we will also offer the option for students to review pre-recorded videos. OSA will track all student leader participation for the leadership training.
Student Organization Responsibilities
All student organizations must abide by the YLS policies. Organizations and their officers and members assume responsibilities, including the responsibility to be aware of and abide by the policies of the Office of Student Affairs, and be aware that they may be revised periodically.
We now require student leaders to keep documents for future boards in your YaleConnect group portal so historical information can be passed down accordingly.
We expect you to take your board position with a vision, not just to build your resume. Your YLS peers will one day be your colleagues and clients, this is a professional development opportunity that should not be taken lightly.
Registering your Student Organization
All student organizations must re-register their student group through our YaleConnect portal. This helps OSA gather all relevant information we need, and allows you to submit your funding requests for the following academic year.
If a student group does not re-register each year, it is assumed that the student organization will dissolve or remain inactive for the next academic year.
Student Organization Logos
Student organizations may have a logo. We request that students send the design to email@example.com and we will loop Yale licensing and the Office of Public Affairs for each design to have an approval paper trail (per the guidelines). If a student group should wish to purchase apparel or other gifts using the Yale name, you must receive prior approval of the design before purchasing. Please e-mail firstname.lastname@example.org for approval.
The Yale name and marks associated with the University are protected by trademark law and governed by Yale Trademark Licensing. Any use by student groups of the Yale name or trademarks in the title or caption of a publication or an organization or the like, on any promotional materials, or on any item or product to be manufactured, distributed, or sold by an individual or an organization, must be approved by the secretary of the University or the secretary’s duly authorized agents, and under such restrictions and explanations as they may impose or require. Guidelines and requirements are available from the office of Yale Trademark Licensing.
No student organization may reproduce a stylized version of the Yale name and/or use any University marks in its literature, on a website, on its stationery, or in other media without prior written approval. The full name of the organization, including any subtitle, must be included on all materials, including but not limited to agreements, stationery, posters, websites, business cards, and merchandise whenever the organization includes the Yale name to identify itself.
Student Organization Websites
Each official student organization has a group page on YaleConnect (yaleconnect.yale.edu) Updates to the student organization web pages are managed by student board members. Updates to student organization pages should be provided on an annual basis.
Yale Connect serves as an online platform that allows you to update your organization’s membership and leadership, save your organization’s documents, materials and post your events on one event calendar. All student leaders must be listed as an "officer" in their respective student group portal to reap the benefits of their YaleConnect portal.
Organizations with websites using non-YLS and University platforms should make sure that information on how to access and edit their site is transferred from board to board. The transition information should be shared with OSA to ensure access is not lost and renewal of domain names can be done in a timely manner. Student groups are responsible for the maintenance of all non-Yale websites.
Student Organization E-mails
Student organization e-mail accounts hsould be your primary tool of communication. If your student group does not have one, you may request an official e-mail account at email@example.com
E-mail accounts can be associated with multiple individuals and do not have to have a separate login and password. In order for students to have access to these accounts, they must be added by members of OSA.
One you are assigned the e-mail account, follow these three steps to access: