Faculty Appointment Letter Addendum for Academic Year 2026-2027

1.1. Getting Set up as a Yale faculty member: In order for us to set you up as a new faculty member, we will need to receive the following items as soon as possible: the enclosed Faculty Personal Data Form along with a copy of your latest CV, to zelma.brunson@yale.edu. You will receive an email with onboarding instructions about 30 days before your start date containing your Yale email address, Net ID, and other information.

1.2. Yale Email Address and Net ID and other information: Yale will assign you your own Yale email address, which you should use for your Yale email business. In addition, you will be assigned a Yale Net ID, which will be necessary for your I -9 verification (see below), setting up payroll direct deposit, accessing the School’s computer network, submitting your student grades, and accessing your course evaluations. Shortly before you are to begin teaching, we will contact you to let you know your Net ID and how to activate it and set up your own personal password.

1.3. On-Boarding Process: Please follow the steps below to complete your required State and Federal tax forms,- 9I form (see below), emergency contact details and Yale training requirement checklist:

1. Visit It's Your Yale website at http://your.yale.edu.

2. Click on the "Workday" selection at the top of the page.

3. Click on the "Getting Started" icon and complete your onboarding checklist items as prompted.

I -9 Verification: In order to be employed by the University, you will need to prove that you have authorization to be employed in the United States – such as presentation of a U.S. passport, “green card,” or other proof of U.S. citizenship. This verification process must be completed before the end of your first day of employment. You will need your activated Yale Net ID and password to begin this process. You will then need to log into Yale’s HR system called Workday and then complete the I-9 Employment Eligibility Verification form (refer to instructions above). Once this form has been completed, you will then need to bring the actual proof of your authorization to the Yale I -9 Center at 221 Whitney Ave. Consequently, you should bring your proof of employment eligibility with you on your first day at Yale. If you prefer, on your first day at Yale, you may instead bring your employment eligibility proof to our Business Office (Room 305), and we can walk you through the verification process at a local computer kiosk and then direct you to the I-9 Center. For more information about I-9 verification please visit https://your.yale.edu/workyale/ support/employee-services/submitting-your-i-9-form.

1.4. Yale ID Card: Your Yale Photo ID Card will allow you to gain access to much of our building. Once all of your paperwork has been submitted and processed by the University, you may obtain your photo ID card at Yale’s ID Center, 57 Lock Street. Once you’ve activated your Net ID, you can obtain an I.D. Card from Yale’s ID Center.

1.5. International faculty: Please see section 7 below regarding visa processing requirements.

2.1. University Email: Based on direction from the Office of the General Counsel, use of @yale.edu email addresses will be required of all faculty teaching two or more courses in two consecutive academic years. This includes most of the regular faculty, save visiting advanced studio instructors. All university email correspondence must use official Yale addresses, and all students will be required to adhere to this policy; business and personal addresses are not permitted. University email addresses work best with Canvas, and provide a traceable record of correspondence, and there are circumstances where such an audit trail is necessary. Starting in the fall term, all correspondence from the School will be sent to/from @yale.edu addresses.

2.2. Grading and Evaluations: Faculty members are responsible for preparing and issuing formal grades as defined in Section II.G in the YSoA Handbook (high pass, pass, low pass, and fail for non -studio courses; pass, pass with concern, fail for studio courses) as well as evaluations for each of their students. Students who accumulate more than two unexcused absences may be failed in accordance with Section II.F Grades are submitted through an online process, which requires the use of a faculty member’s NET ID and password. Note that faculty members may not have student Faculty Appointment Letter Addendum teaching assistants, teaching fellows, or instructional teaching fellows who determine or input either grades or evaluations. Links to the online student evaluation system will be provided to faculty members by the Registrar’s Office, who will also advise faculty members about the prescribed time periods when both grades and evaluations will be due.

2.3. Student Performance Issues: Questions or concerns that faculty members may have regarding graduate student performance issues should be addressed to Assistant Dean for Student Affairs Nadine Koobatian (Nadine.koobation@yale.edu). She should be advised of any student who may be in academic trouble as soon as a problem arises. Faculty members should issue warning letters to students who may be in academic trouble, particularly at mid-term. Faculty members should consult with Assistant Dean Nadine Koobatian (nadine.koobatian@yale.edu) for samples of such letters. Any warning letters issued to students must also be copied to the Registrar’s Office. Undergraduate issues concerning curriculum or performance should be referred to the Director of Undergraduate Studies for Architecture, Surry Schlabs (michael.schlabs@yale.edu), and to the Director of Undergraduate Studies for Urbanism, Elihu Rubin (elihu.rubin@yale.edu).

2.4. Teaching Schedules: Studio courses have set meeting times established by the School. Other course schedules are established by the School’s Registrar’s Office. Faculty members are expected to conduct all classes at the regularly scheduled times and locations. If a class must be cancelled or rescheduled due to an unavoidable circumstance, the Registrar’s Office must be notified and advised of the time when a make-up class will be scheduled. Faculty members may not have other persons assume their teaching responsibilities without the Dean’s approval. In accordance with university policy established by the Provost, instructors may not teach remotely, nor students attend classes remotely, without the specific approval of the Dean’s Office.

2.5. Supplemental Duties: As part of appointment duties, faculty members may be asked to participate in studio discussions and reviews, and advise students in accordance with Section 2.11/Faculty Advising, below. In addition, faculty members may be asked to serve on mid-term and final studio reviews. You are expected to attend the School’s Open House for accepted applicants in the spring, at least six of the School’s public lectures during each term of your appointment, and University Commencement.

2.6. Arranging Studio Juries: The Dean’s Office will make the mid-term and final jury assignments and will work with each studio’s lead instructor to coordinate these juries. To assure no conflicts, faculty members should not make any outside commitments, including service on any juries outside of our School, until after their Yale jury assignments are known. Juries should be limited to no more than eight visitors. The Dean must approve, prior to issuance of invitations, the composition of all review juries.

2.7. Office Assignments: Due to limited available faculty office space, not all faculty members will be assigned office space. Most faculty will be assigned to shared-office space, in which case, office etiquette should be respected. Should you be assigned office space, you will receive notice of that assignment later in the summer. Office keys may be obtained from the School’s Business Office (Room 305). Other offices in the building have been designated as open faculty work areas, accessible with your Yale ID.

2.8. Student Course Assistants (CA), Administrative Assistants (AA), and Teaching Fellows (TF): Certain courses, as approved by the Deputy Dean, are eligible to have student support from course assistants and teaching fellows. Typically, such student assistants are selected and assigned in the prior semester through the Davidson selection system.

2.9. Canvas Yale: Faculty are required to set up their course’s syllabus and reference materials and interact with students using Canvas, Yale’s online learning management system. You can access Canvas at: http://canvas.yale.edu. There is Canvas Support 24/7 at 855.308.2813 or Yale Canvas Support at canvas@yale.edu.

2.10. Research Funding: Tenured and ladder faculty may be entitled, in addition to their salary, to a yearly grant to support research and teaching. These funds are available to purchase books and materials relevant to your research and/or teaching, travel to professional meetings, purchase software not provided by the School, purchase a laptop computer, etc. Faculty grants are approved by the Dean or Deputy Dean. With the exception of purchasing a laptop computer, the preferred method to receive these funds will be reimbursement through the School’s Business Office (original receipts will be required). Contact Vin Guerrero (vincent.guerrero@yale.edu), the Senior Director of Advanced Technology, to discuss our policies for the purchase of laptop computers.

2.11. Faculty Advising: Faculty are expected to advise students during the academic year. Advising may include working with students on independent studies or studios, the post-professional research studio, MED, or PhD thesis projects, or undergraduate senior projects. Advising load is commensurate with teaching load, with the expectation that each faculty member will be responsible for a total number of advising obligations in a given academic year equal to the number of courses taught. For example, if you teach one course each semester, you might be assigned two advising relationships during the year. Advising obligations will be coordinated by the Assistant Dean of Student Affairs in consultation with the Dean’s Office.

3.1. University and School Policies and Procedures: All University policies and practices as they apply to the faculty are located in the University’s Faculty Handbook, which can be found online at https://provost.yale.edu/facultyhandbook. Academic Rules and Regulations, as well as other administrative procedures of the School, are located in the School of Architecture Handbook, which can be found online at https://www.architecture.yale.edu/academics/schoo-l handbook. Because these two Handbooks are of continuing importance to all faculty members, and because the policies contain essential employment understandings between faculty members and the University and/or essential School policy, faculty members are urged to read them with great care.

3.2. University Standards of Conduct – Respect for Others, Respect for Diversity: The Yale Community is diverse – in race, background, age, religion, and in many other ways. This is certainly the case at the School of Architecture, where many of our students are international, and our domestic students come from a wide range of backgrounds. The personal actions of each community member, and especially of our faculty, must maintain and foster an inclusive and supportive environment that is respectful of our diverse community. Principles of free speech remain paramount at Yale, but it is vital that faculty create a learning environment that is welcoming to students of all backgrounds and is free of conscious or unintended bias or harassment. Respect for the rights and dignities of all members of our community, regardless of their differences, is paramount. Please familiarize yourself with Yale’s Equal Opportunity Statement and Statement on Sexual Harassment: http://www.yale.edu/equalopportunity/policies/index.html

It is important to remember that as a faculty member you are in a position of power relative to your students; actions that you think are not discriminatory, biased or harassing may still be perceived as such by your students. A useful rule of thumb is to avoid examples, statements, or actions that some sub-group of students could potentially find offensive given the diversity that will be present in your classroom.

It is important to remember that as a faculty member you are in a position of power relative to your students; actions that you think are not discriminatory, biased or harassing may still be perceived as such by your students. A useful rule of thumb is to avoid examples, statements, or actions that some sub-group of students could potentially find offensive given the diversity that will be present in your classroom.

Please keep the following in mind. Convey the same level of respect and confidence in the abilities of all your students, regardless of their gender, sexual orientation, ethnicity, or nationality. Think carefully about potential unintended biases in the material you are presenting and solicit feedback from your students. When possible, incorporate examples or case studies that will be relevant to students from different backgrounds. Always remember that each student is an individual, and none of them should be expected to act as a representative of their ethnic group or country.

The Yale Center for Teaching and Learning has resources about diversity in the classroom at: http://ctl.yale.edu/teaching/ideas-teaching/diversity-classroom

3.3. University Standards of Conduct – Teacher-Student Sexual Relationships: The integrity of the teacher-student relationship is the foundation of the University’s educational mission. This relationship vests considerable trust in the teacher, who, in turn, bears authority and accountability as a mentor, educator, and evaluator. The unequal institutional power inherent in this relationship heightens the vulnerability of the student and the potential for coercion. The pedagogical relationship between teacher and student must be protected from influences or activities that can interfere with learning and personal development.

Whenever a teacher is or in the future might reasonably become responsible for teaching, advising, or directly supervising a student, a sexual relationship between them is inappropriate and must be avoided. In addition to creating the potential for coercion, any such relationship jeopardizes the integrity of the educational process by creating a conflict of interest and may impair the learning environment for other students. Finally, such situations may expose the University and the teacher to liability for violation of laws against sexual harassment and sex discrimination.

Therefore, you must avoid sexual relationships with students over whom you have or might reasonably expect to have direct pedagogical or supervisory responsibilities, regardless of whether the relationship is consensual. Additional information regarding this subject can be found in Section XXI.B of the Faculty Handbook.

3.4. University Standards of Conduct – Sexual Assault and Harassment: Eradicating sexual misconduct within our community is of the very highest priority at Yale. Therefore, please familiarize yourself with Yale’s definitions, policies, procedures, and resources for preventing and responding to sexual misconduct:

The Yale Sexual Misconduct Policies and Related Definitions outline behaviors that need to be reported. If you are unsure whether an incident does (or could be perceived to) fall within the University definition of sexual misconduct, you should consult with the F&ES Title IX coordinator to make a determination.

The University’s Sexual Misconduct Response website summarizes options for reporting and responding to sexual misconduct, as well as links to more detailed information.

The Preventing and Responding to Sexual Misconduct booklet includes the definitions and resources above, and offers additional guidance on effective prevention, intervention, and response.

The Rights and Options handout should be provided to those who disclose an allegation of sexual misconduct to you.

Annual online training will be directed by the University.

Under University policy and federal and state law, should you become aware of an allegation of sexual misconduct involving a member of the Yale community, you must immediately inform our Title IX Coordinator Nadine Koobatian (Nadine.koobatian@yale.edu) and share whatever information you have. To assist you in meeting your obligations and supporting individuals who have been impacted by sexual misconduct, please see this online document that includes relevant guidance and FAQs.

The important role of faculty in addressing and preventing sexual misconduct was highlighted by the responses of Yale students to the 2015 Association of American Universities (AAU) Campus Climate Survey on Sexual Assault and Sexual Misconduct (available at http://provost.yale.edu/title-ix/yale-report-aau-campus-climate-survey). The AAU survey results also show that, at times when students do not report incidents to a University program, they do often choose to report to a trusted faculty member or advisor.

Yale strictly enforces State of Connecticut regulations regarding mandatory harassment training for employees, including university faculty. You must complete this training before teaching at Yale.

Instructions on how to access the training:

1. Log into the Yale system (VPN), if needed, by visiting https://yale.servicenow. com/it?id=service_offering&sys_id=c4684dcd6fbb31007ee2abcf9f3ee4f2 and click on “AnyConnect web-based (easiest method)”.

2. Then go to the TMS website https://bmsweb-h.yale.edu/ords/tms/tmspage. Please note that Internet Explorer does not work well with TMS, so you should use a different browser.

3. Click on “my training information” on the left. You’ll be prompted to log in via CAS with your NetID and password.

4. Refer to the “Requirements” section. A red X indicates requirements/forms you need to complete.

5. Click on the “click here for training” button to proceed to the course.

6. If you need to pause or stop the training, it will pick up where you left off the next time you log into it. You must complete the attestation at the end of the course so that it is recorded in your transcript.

7. If you can’t get to the websites from the links above, please try copying and pasting them into a web browser that is not Internet Explorer.

8. If you followed the steps above and get an error message or can’t access the TMS site, you’ll need to contact the Yale ITS helpdesk at 203 -432 -9000 or helpdesk@yale.edu for further assistance.

3.5 Professional Work by Faculty: Faculty may, upon occasion, hire enrolled students for their outside professional work. Students must be paid not less than the current wage rate set for hourly jobs here at the School of Architecture, currently $18.00 hour, and limited to not more than 19 hours a week during the term. Consistent with University and School of Architecture policy, neither faculty nor their student employees may use School facilities, such as the fabrication labs, printers, plotters, computers, or other equipment, for professional work associated with their practices or other obligations outside their teaching or research.

4.1. Studio brief and travel proposal: Advanced studio instructors should submit their proposed studio brief and teaching plan for the Dean’s approval, including a proposal for travel, not later than the end of July for fall studios and prior to the Thanksgiving break for spring studios. Include destinations for studio travel week, and include a domestic option for such a trip. Please refer to the attached Academic Calendar accordingly.

4.2. Schedule: Advanced studios, typically comprised of ten or eleven students, are conducted over a thirteen-week semester, followed by a week of final design reviews, when the studio will be scheduled for a one-day final review. It is customary for the students to receive a mid-term design review as well. Typically, advanced studios meet twice a week, Mondays and Thursdays, from 2 pm until 6 pm, throughout the semester. Although you do not need to match this exact schedule, it will be expected that you teach your studio for a minimum of eighteen days, spread over a minimum of seven visits with your students. Obviously, you should spread your visits out over the semester in a way that will be most beneficial to the education of your students, hopefully meeting with your students at least once every other week throughout the semester. While six of these minimum visits must be here in New Haven, one visit may be taken as a studio site visit (see below). Regardless, you will be required to be at the School or with your students for the following days as studio site visit (see below). Regardless, you will be required to be at the School or with your students for the following days as dictated by the term you are teaching your studio and the Academic Calendar:

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The remaining ten days should be spread as evenly as possible among your remaining visits. During the mid-term and final review weeks, you should be here for two days: one of the listed days will be for your own studio review, and another will be when you are asked to join another advanced studio’s review. During this appointment, advanced studio faculty are expected to be engaged full-time in the activities of the school, including teaching studio, participating in faculty meetings, attending lectures, and taking full advantage of educational and intellectual opportunities provided to our community.

4.3. Advanced Studio Associate Critics: Visiting advanced studio professors will be assigned an Associate Critic who is a current member of the faculty and who will be required to meet with the students in studio in New Haven a minimum of two times a week throughout each semester, typically from 2PM to 6PM on Mondays and Thursdays, and expected to be responsible for all studio coordination matters, including studio travel (see Section 4.5 below).

4.4. Schedule for the first day of studio: Studio enrollment is determined by a student-run lottery on the first day of the term. This lottery will occur at 11:00 on the first day of advanced studio, as described above. You will be asked to provide a short statement about your studio and teaching philosophy, by pre-recorded video; there is no projector nor images shown during the Lottery presentations. At the conclusion of the presentations, the advanced studio faculty joins the Dean for lunch as we await the results of the Lottery which are available at approximately 3:00 PM, after which each studio is assigned floor space and the first class of the term begins. We ask that the advanced studio faculty arrive by 9:00 AM on this first day of studio so we can conduct on-boarding activities, complete Yale paperwork, and meet with the Dean prior to the Lottery to discuss the process and the day.

4.5. Advanced studio travel/Studio Travel Week: Students and faculty in advanced studios may travel as part of the studio requirements to a significant location – an historic or actual building site pertinent to the studio. The School will pay for all transportation and lodging expenses associated with such travel, provided the trip hast he Dean’s prior approval and the expenses do not exceed established guidelines. In an attempt to minimize the disturbance to the students’ other courses, such trips must occur during the designated Advanced Studio Travel Week shown on the Academic Calendar. Advanced studio faculty are required to travel with their students for the entire duration of this trip. All studio travel will be arranged by the School’s Travel Coordinator, Cheryl Nadzam (Cheryl.Nadzam@yale.edu). The Travel Coordinator will contact studio instructors during the summer to begin making travel plans.

4.6. Studio budgets: Each studio will also be provided with a budget of up to $325 per enrolled student to cover educational expenses such as jury honoraria and miscellaneous supplies. Studio faculty are to manage this budget, which is provided to support visiting jurors and other expenses. Food and personal expenses may not be charged to studio budgets. Honoraria paid to studio visitors adhere to a standard schedule of rates that are available in the Business Office.

4.7. Advanced studio compensation: Visiting advanced studio faculty travel from various locations around the world and have professional as well as academic responsibilities. Rather than require that such travel be arranged for and reimbursed by Yale, by it is simpler for both faculty and the School to include a travel allowance in their salary and an allowance for travel expenses to and from New Haven. The School will provide up to 23 nights of hotel stay near campus as well as cover the expense of travel week, but arranging and paying for travel to and from campus is up to each visiting faculty member accordingly, and those expenses will not be reimbursed by the School.

5.1. Meetings, enrollment: Lectures and seminars are required to meet a minimum of once a week throughout the semester. Each class session should last at least two hours. In addition, faculty should conduct office hours as needed for students’ benefit. A mid-term and final assignment and/or examination may be appropriate. The School’s Registrar’s Office will coordinate class schedules and locations. Seminars are limited to a maximum enrollment of twelve students, plus one additional slot for an undergraduate who may wish to take a seminar here in the School.

5.2. How studio travel may affect course schedules: As described in the attached Academic Calendar you should expect advanced studio students to be traveling away from New Haven as part of their studio work during Studio Travel Week. Although these traveling students are to be granted excused absences for any missed classes during that time, they will be expected to make up any missed work. If it makes sense, you may wish to reschedule that week’s class to another time. Should you choose to reschedule your class, you will be required to find a rescheduled time that will work for all of your students.

5.3. Teaching Summer travel programs: Faculty teaching in summer programs (Rome, London, or Mexico) will be reimbursed for airfare expenses to and from their destinations, provided such fares are in accordance with School travel policies. The School will also reimburse for accommodation and provide you with a per diem of a fixed amount per day for up to 38 days to cover food and other miscellaneous expenses while travelling. Both the accommodation and per diem rates will be pegged to the University’s allowed rates for stays of greater than 30 days. Beyond what has been itemized above, all other personal expenses necessary for you to complete your duties shall be your own responsibility. Nadine Koobatian, the Travel Coordinator, will work with students and faculty to arrange necessary travel.

6.1. Obtaining a J -1 visa: In order for Yale to pay you, you will need to obtain a J-1 entry visa. To obtain such a visa, you will need to make an appointment with a U.S. Embassy or Consulate. At your appointment, you will need to bring a DS -2019 form, “Certificate of Eligibility for Exchange Visitor (J -1) Status,” that will be prepared by Yale’s Office of International Students and Scholars (OISS), as well as a receipt for the payment of your visa application fee, which we will pay. We will forward both forms to you as soon as they are ready. Note: To properly maintain Yale’s J -1 visa sponsorship while fulfilling this appointment, you are required to be in residence in the Yale School of Architecture full-time.

6.2. Insurance requirements: In addition, the J -1 visa regulations require that you maintain medical insurance for your entire stay in the United States. This requirement is fully outlined at http://oiss.yale.edu\immigration\j-1-scholars\health-insurance-requirement. Insurance may be purchased from your home country or from other vendors as listed within the OISS website ( https://oiss.yale.edu), but must meet the listed minimum requirement.

6.3. Passport availability during visa processing: Be aware that you will need to leave your passport with the U.S. authorities for up to two weeks while your visa is processed. Due to tightened security overseeing entry into the United States, it can take a while to secure such an appointment, so you should not delay in making your appointment once you have received your DS-2019 form.

6.4. Registering with OISS: Once you arrive at Yale with your visa, you will need to submit a 'New Scholar Check- In' request in your OISS Connect account. During your first visit to the School, you will also need to meet with Daysi Cardona, Yale’s tax advisor, who will counsel you on the necessary tax ramifications of being employed in the United States and, so that you may avoid paying double taxes, ask that you fill out some tax forms. All of this may take an hour or two, so you should plan accordingly. YSOA staff can assist you with this process when you arrive on campus.