Updated September 7, 2023
Event Approval Process and Resources
Updated September 7, 2023
Questions regarding field trips and day long events should be sent to events.yse@yale.edu.
1
Begin by finding a suitable space for your event at YSE here. Once submitted, your request will be sent to the events team to review for availability, conflicts, and capacity.
2
Once reviewed, you will receive an email with further instructions from the events team on how to create an event in Yale Connect and add your event to the calendar. Please note you must be an officer of a group in Yale Connect to create an event.
3
The YSE Building Use Policy details out proper use and maintenance of spaces including safety and security, access, and facilities use.
4
Follow the steps outlined in the email from the events team to create your event and complete the Event Approval Form. You must be listed as an "Officer" to submit an event in YC. Sign in here using your Yale credentials: https://yaleconnect.yale.edu/
For Yale Connect training guides and other resources, check out the resources below!
5
Once your event is approved, the event will go "live" in Yale Connect - meaning it will be added to the calendar and allow for RSVPs.
While you wait, please submit any ITS Support Requests using their form here: http://yalef.es/avsupport
To request facilities support email fesfacilities@yale.edu
Create a poster for your event using this helpful template and following these policies on hanging posters.
6
Numerous funding sources are available for student events.
Click here to learn more and to access budget request links and applications.
**Locations with this denotation do not allow for exclusive use because they are considered communal spaces. Reservation of communal spaces, including the Kroon Hall Knobloch Environment Center (the Knob), the Kroon Hall Knobloch Café (Gordy’s) (or together, Kroon Hall Third Floor), and the Sage Student Lounge, do not guarantee exclusive use and people in those spaces are not required to leave the space for your event. Exclusive use of these spaces is rare and can only occur with express written approval from the YSE Office of the Dean.
If you are hosting an event between 8 AM and 3 PM Monday through Thursday and you are interested in reserving Gordy's Cafe, please email us.
If you have questions or concerns, please email events.yse@yale.edu.
Explore the Yale Connect-specific guides available in this Dropbox Folder.
Get a "live" refresher on Yale Connect by watching the training recorded on September 30. This recording covers creating events, member management, and sending emails.
Grow your knowledge in Yale Connect by scheduling a 15-minute appointment with Lori Lombardo to go over your specific questions.
If you have questions about creating your event, ensuring its success, or something else - drop in to our Zoom room Mondays at 2 PM to chat with Melanie, Lori, and Joan.