Event Approval Process

Updated July 24, 2026

The Yale School of the Environment (YSE) requires pre-approval for all Yale-sponsored events (on or off campus). Events must follow all YSE Building Use Policies, all YSE Event Guidance, and all YSE Poster Policies. These policies and guides are accessible on the YSE Hub.

Questions regarding field trips and day long events should be sent to events.yse@yale.edu.

How to make a Room Reservation on 25 Live

    Access the Guide

    Steps for Confirming your Event

    1. 1

      Request a space for your event

      Begin by finding a suitable space for your event at YSE on 25 Live. Once submitted, your request will be sent to the events team to review for availability, conflicts, and capacity.

    2. 2

      Follow up to request for use of space

      Once you request a space, you will receive an email with next steps. In most cases, this includes submitting the YSE Event Approval form by creating an event in Yale Connect.

    3. 3

      Prepare for your event by reading the YSE Building Use Policy

      The YSE Building Use Policy details out proper use and maintenance of spaces including safety and security, access, and facilities use.

    4. 4

      Create your event in Yale Connect

      Follow the steps outlined in the email from the events team to create your event and complete the Event Approval Form. You must be listed as an "Officer" to submit an event in Yale Connect. Sign in here using your Yale credentials.

      For Yale Connect training guides and more, check out the resources below!
      Questions about Yale Connect? Email yaleconnect.yse@yale.edu for support.

    5. 5

      Yale Connect Approval; Submit IT and Facilities Requests

      Once your event is approved, the event will go "live" in Yale Connect - meaning it will be added to the calendar and allow for RSVPs. After the event is approved in Yale Connect, the room reservation will be confirmed.

      While you wait, please submit any ITS Support Requests using their form here: http://yalef.es/avsupport

      To request facilities support email fesfacilities@yale.edu

      Create a poster for your event using this helpful template and following these policies on hanging posters.

    6. 6

      Apply for Event Budgets (YSE Students Only)

      Numerous funding sources are available for student events.

      Click here to learn more and to access budget request links and applications.

    Important Reminders

    Room Capacities:

    Kroon Hall
    • Kroon Hall Third Floor** (auditorium, Knob + café): 275*
    • Burke Auditorium: 168
    • Knobloch Environment Center (the Knob)**: 150
    • Knobloch Cafe**: 73
    • Kroon Room 321:  30
    • Kroon Room 319: 30
    • Kroon G01: 42
    • The second floor and the Ordway Center (ground level) can not be used for events.
    Marsh Hall
    • Marsh Rotunda: 50
    • Marsh Classroom: 20
    • Marsh Porch: 20
    Sage Hall
    • Bowers Auditorium: 75
    • Sage Student Lounge (Sage 4)**: 15
    • Sage 24: 50
    • Sage 32: 20
    • Sage 41c: 19
    Others
    • 380 Edwards Classroom: 25
    • 380 Edwards Seminar: 10
    • 301 Prospect Classroom: 20

    *The Fire Marshal has determined all of these capacities. When event hosts plan to use the entire third floor of Kroon Hall, including Burke Auditorium, Knobloch Café, and the Knobloch Environment Center, the capacity is set strictly at 275.

    **Locations with this denotation do not allow for exclusive use because they are considered communal spaces. Reservation of communal spaces, including the Kroon Hall Knobloch Environment Center (the Knob), the Kroon Hall Knobloch Café (Gordy’s) (or together, Kroon Hall Third Floor), and the Sage Student Lounge, do not guarantee exclusive use and people in those spaces are not required to leave the space for your event. Exclusive use of these spaces is rare and can only occur with express written approval from the YSE Office of the Dean.

    If you are hosting an event between 8 AM and 3 PM Monday through Thursday and you are interested in reserving Gordy's Cafe, please email us.

    If you have questions or concerns, please email events.yse@yale.edu.

    Dropbox Guides

    Explore the Yale Connect-specific guides available in this Dropbox Folder.

    Yale Connect Training and How-To Materials

    Drop-In to YSE's Event Support Hour

    If you have questions about creating your event, ensuring its success, or something else - drop in to our Zoom room Mondays at 2 PM to chat with Melanie, Lori, and Joan.

    YSE Event Support Drop-In Link