List of Service Costs for Student Group Events
*these figures represent Mon-Fri events. Weekends will incur additional costs than those reflected here.
Each student group is responsible for cleaning their space after use.
*these figures represent Mon-Fri events. Weekends will incur additional costs than those reflected here.
for custodial cleaning of a small classroom (if not cleaned by student group.
for custodial cleaning of a large classroom, second floor common room (if not cleaned by student group.)
for facilities furniture set-up for Fireside Chat in Second Floor Common Room.
for student group event in Old Common Room
for student group event in Old Refectory
OSA works with you on AV needs; do not contact the Communications/Media services team directly.
If audio-visual support is required for a student event, please give as much notice as possible, preferably a month. No guarantees can be given, due to the high volume of projects the Audio Visual Services team are involved in every year.
The YDS Office of Communications in cooperation with the campus A/V Media Coordinator's office provides limited support for recording and broadcast of approved campus events for archival purposes and to share events with targeted audiences and the public. Supported media formats are: offline video/audio recording, Zoom Meeting and Webinar, and Livestream.
It is strongly recommended if a Student Org needs their event to be recorded, they set up their own Zoom meeting and record to the Zoom cloud under their Yale profile. Talk to Kit Heeley if you need help with this.
Policy from General Counsel Office of Yale.
Screening rights are required to show films and live events. This includes streaming services (Hulu, Netflix, Amazon) and TV broadcasters. Written permission from the film or show's producer must be provided to OSA when completing the YaleConnect event request form. No room bookings will be confirmed until this approval is provided.
There are a variety of options for screening that do not require viewing rights: